home... news... events... meetings... parish assembly... Information to be published How the information can be obtained Cost Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) This will be current information only Who’s who on the Council and its Committees Hard Copy & Website 10p sheet / free (w.s) Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) Hard Copy & Website 10p sheet / free (w.s) Location of main Council office and accessibility details Hard Copy & Website 10p sheet / free (w.s) Staffing structure Hard Copy & Website 10p sheet / free (w.s) Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum Hard copy 10p sheet Annual return form and report by auditor Hard copy 10p sheet Finalised budget Hard copy 10p sheet Precept Hard copy 10p sheet Borrowing Approval letter N/A N/A Financial Standing Orders and Regulations Hard copy 10p sheet Grants given and received Hard copy 10p sheet List of current contracts awarded and value of contract Hard copy 10p sheet Members’ allowances and expenses Hard copy 10p sheet Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews) Annual Report to Parish or Community Meeting (current and previous year as a minimum) Hard copy 10p sheet Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Hard copy & website 10p sheet / free (w.s) Agendas of meetings (as above) Hard copy & website 10p sheet / free (w.s) Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. Hard copy & website 10p sheet / free (w.s) Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. Hard copy 10p sheet Responses to consultation papers Hard copy 10p sheet Responses to planning applications Hard copy & website 10p sheet / free (w.s) Bye-laws Hard copy 10p sheet Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements Hard copy Hard copy Hard copy Hard copy Hard copy 10p sheet 10p sheet 10p sheet 10p sheet 10p sheet Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme) Hard copy Hard copy Hard copy Hard copy Hard copy See footnote 10p sheet 10p sheet 10p sheet 10p sheet 10p sheet N/A Information security policy Hard copy 10p sheet Records management policies (records retention, destruction and archive) Hard copy 10p sheet Data protection policies Hard copy 10p sheet Schedule of charges (for the publication of information) Hard copy 10p sheet Class 6 – Lists and Registers Currently maintained lists and registers only Some information may only be available by inspection) Assets Register Hard copy 10p Sheet Register of Members’ interests Hard copy 10p Sheet Register of gifts and hospitality Hard copy 10p Sheet Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only Some information may only be available by inspection) Allotments Hard copy 10p Sheet Newsletter Hard copy & website free Parks, playing fields and recreational facilities Hard copy 10p Sheet Seating, litter bins, clocks, memorials and lighting Hard copy 10p Sheet Bus shelters Hard copy 10p Sheet Agency agreements Hard copy 10p Sheet Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above Hard copy & website £3 / free (ws) Requests for information and complaints should be made in writing to the Clerk and will be dealt with within 20 working days: Parish Clerk, Grayshott Parish Council, Council Office, Grayshott Village Hall, Email: grayshottpc@btinternet.com. Telephone: 01428 606510. SCHEDULE OF CHARGES This describes how the charges have been arrived at and should be published as part of the guide.
TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE Disbursement cost Photocopying @ 10p per sheet (black & white) Actual cost * Postage Actual cost of Royal Mail standard 2nd class Statutory Fee In accordance with the relevant legislation (quote the actual statute) Other * the actual cost incurred by the public authority
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Village Design Statement