Minutes of a meeting of the Planning and Conservation Committee held on Thursday 6th November 2008 in the Council Office at 7:30pm PRESENT: Mr. C Jones (Chairman), Mrs. J Gale, Mr. I Robinson, Mrs. A Myers, Mr. C Slaughter, Mr. S Herrett, Mr. H Murphy, Mr. C Thompson, the Clerk Mrs L Pennick and the Assistant Clerk Mrs. L Coney. Also present were 6 members of the public. 1. Apologies – None received. 2. Declarations of Interest – Mr. Robinson declared an interest in 5.1 but wished to invoke paragraph 12a of the code of conduct to enable him to comment. 3. Minutes of meeting held 2nd October 2008 were agreed and signed. 4. Matters Arising It was noted that following the last meeting a site visit was held at Chippings and as a result the Parish Council objected to the application on the grounds of the excessive height of the new east/west roofline, which is in close proximity to the adjoining northerly positioned flats. This would create a significant loss of light and amenity to the dwellings at ground and first floor. 5. Applications in hand The Meeting adjourned at 7:34pm to hear from the owner of 76 Kingswood Firs and reconvened at 7:37pm 5.1 Tree Preservation Order EH812 75, 76 and 77 Kingswood Firs, Grayshott. For information Councillors wished to comment on the application stating that blanket TPOs are not acceptable and the council would only support this application is individual trees of worth are specified. 5.2 Tree Preservation order EH814 Land west of Valewood House, Valewood Lane, Grayshott. For information. The meeting adjourned at 7:51pm to hear representations on this application and reconvened at 7:56pm 5.3 21510/007 Proposal: ERECTION OF GARAGE AND NEW ACCESS Site Address: Valewood, Vale Wood Lane, Grayshott, Hindhead, GU26 6LX Site visited by Mr. Slaughter OBJECTION The Parish Council is very concerned as to the danger posed to the trees on the site, especially those protected by TPOs. There is also concern over the potential increase in the volume of traffic accessing Whitmore Vale Road. In addition there is the potential for water run off created by the new access track which could have a detrimental affect on the trees and the track to the north of the site. Finally, the plans appear incomplete and elevation drawings of the flyover are required to understand the impact on the neighbouring property and the surrounding rural environment. The clerk was also asked to write to Councillor Cowper stating the council's concerns over this application and asking him to site visit. The meeting adjourned at 8:31pm to hear representations on this application and reconvened at 8:34pm 5.4 29740/007 Proposal: Certificate of Lawful Use. – continued siting of five cars and use of outbuildings as office Site Address: Ludshott House Cottage, Ladygate Drive, Grayshott GU26 6DR Site visited by Mr. Jones . NO OBJECTION to the application however they are concerned over the nature of the business which generates traffic in a residential area, in a country lane and outside the SPB 5.5 32904/005 Proposal: RETENTION OF CAR PORT WITH FLAT ROOF Site Address: Avenue House, Headley Road, Grayshott, Hindhead, GU26 6TZ NO OBJECTION, however the village design statement guidelines (page 14) does state that flat roofed buildings should be avoided, therefore the council would like to see the structure dressed in some way to reduce the impact of the flat roof 5.6 35610/004 Proposal: VARIATION OF CONDITION 4 OF PERMISSION 35610/002 TO ALLOW THE COOKING OF LOW ODOUR FOODS ON THE PREMISES. Site Address: The Village Post Office (Thornton House), Crossways Road, Grayshott, Hindhead, GU26 6HJ NO OBJECTION , however the council would like to see a condition attached to any permission notice defining the type of low odour foods permitted as per the proposed menu. 6. Recent Decisions APP/M1710/A/08/2070335. Four x three bedroomed semi-detached dwellings.Grayshott Clinic, School Road, Grayshott. GU26 6LR. APPEAL DISMISSED. 26218/070 RETENTION OF METAL ELECTRONIC GATES TO ENTRANCE OF LAND Stables at Bowleswood Farm, Grayshott Road, Headley Down, Bordon NOTICE OF PERMISSION 25917/002 TWO STOREY EXTENSION TO FRONT FOLLOWING DEMOLITION OF SINGLE STOREY EXTENSION Fynescourt Cottage, Boundary Road, Grayshott, Hindhead, GU26 6TX . NOTICE OF PERMISSION 39029/004 FIRST FLOOR EXTENSION AND PORCH CANOPY TO FRONT, SINGLE STOREY REAR EXTENSION, SINGLE STOREY EXTENSION TO SIDE TO CREATE GARAGE AND DORMER FOLLOWING DEMOLITION OF SINGLE STOREY EXTENSION, AND NEW ACCESS Beat House, (Formerly Police House), Whitmore Vale Road, Grayshott, Hindhead, GU26 6LU. NOTICE OF PERMISSION 22087/011 SWIMMING POOL ENCLOSURE Grayshott C of E Primary School, School Road, Grayshott, Hindhead, GU26 6LR. NOTICE OF PERMISSION. 51301 TWO STOREY EXTENSION TO SIDE AND PORCH TO SIDE 2 Hazlehurst, The Avenue, Grayshott, Hindhead, GU26 6JX. NOTICE OF PERMISSION 37315/005 CONSERVATORY TO REAR AND REPOSITIONING OF OPENING TO SIDE Copse Wood, 56 Kingswood Firs, Grayshott, Hindhead, GU26 6ER. NOTICE OF PERMISSION 51202 TWO STOREY EXTENSIONS TO FRONT AND SIDE, DOUBLE GARAGE AND NEW ACCESS TO REAR Great Hivings, 76 Kingswood Firs, Grayshott, Hindhead, GU26 6EX WITHDRAWN Mr Fudge had written to the clerk concerned about the overgrown vegetation at 36 Kingswood Firs and opposite the entrance to Tudor Close. Mr. Robinson said the path was now clear at 36 and the assistant clerk said she had reported the vegetation opposite the entrance to Tudor Close to Steve Neat. The clerk was therefore asked to write back to Mr. Lee to say that the matter was in hand. 10. Correspondence 10. 1 Letter from EHDC noting the visit by the North Planning Committee to Chippings at 9:00 on Friday 7th November. Mrs. Gale would observe on behalf of the Parish Council and it was noted that Mr. Robinson would also be in attendance represented the EHDC Standards Committee. 10.2 Letter from Mr. Lee regarding 76 Kinsgwood Firs planning application. NOTED. 10.3 EHDC Minutes of North Planning Meeting October. NOTED 10.4 Letter from NHS Primary Care Support Services noting all comments in response to the recent application for a 100hour pharmacy. NOTED. 10.5 EHDC Agenda for North Planning Committee October. NOTED. 11. Date of next meeting – Thursday 4th December 2008. Mr Jones wished to thank the Assistant Clerk for all her work for the planning committee and to wish her well in her new position. The meeting closed at 9:27pm Signed ………………………………………. Date …………………………………….
7. Grayshott Conservation Area. Mr. Jones read through the suggested list of amendments given by Mr. Slaughter and The Grayshott Society to the draft conservation area document. It was agreed that these were all appropriate. The clerk was asked to write to Stephen D' est Hoare stating these changes.
8. SEERA Partial Review of the Draft Plan : Planning for gypsies, travelling show people in the South East. Mrs. Gale has spoken to the showmen at Fairlands who were unaware of this consultation. They said they did think that more spaces were needed for travelling showpeople. Mrs. Gale contacted SEERA and asked that they sent the consultation document to them. The Assistant Clerk had also studied the consultation and spoken with other parishes on the matter and it was generally agreed that the document did not take into account the environmental capacity of each area and without knowing that it was impossible to decide on the best way to allocate spaces for each county. Councillors felt that they did not have sufficient knowledge of the subject to reply to the consultation.
9. Village Planning Matters