Minutes of a meeting of the Planning and Conservation Committee held on PRESENT: Mr. C Jones (Chairman), Mrs. J Gale, Mr. C Slaughter, Mr. S Herrett, Mr. I Robinson, Mr. C Thompson, Mr. H Murphy and the Assistant Clerk Mrs. L Coney. 1. Apologies – Received from Mrs. Myers. 2. Declarations of Interest – Mr. Robinson declared an interest in item 5.1 and stated he would leave the meeting when the application was being considered. 3. Minutes of meeting held 4. Matters Arising 4.1 Co-op. The assistant clerk reported that Bill Young had contacted her today via e-mail to inform the Parish Council that the Co-op were preparing a retrospective planning application and that their architect would conduct a site visit next week. The assistant clerk was asked to contact the architect to arrange for a member of the council to meet him when he undertakes his site visit to discuss the exposed pipework and also the look at the window graphics currently displayed. The assistant clerk was also asked to try and obtain a copy of the VDS on disk so that it can be loaded onto Grayshott.com. Developers and architects as well as householders can then be directed to the site to consult the VDS. 4.2 Grove House. An e-mail update had been received from Cllr Cowper and circulated to councillors. In the e-mail Chris Murray has asked that if amended plans were submitted to show a service access retained with a short passageway to the existing Tesco store, would Cllr Cowper be happy for EHDC to grant permission with appropriate conditions. The assistant clerk was asked to write to Cllr Cowper and Chris Murray to request that the Parish Council be consulted on any amended plans before the application is determined. 4.3 E-Planning Update. The assistant clerk reported that the parish would be receiving a new laptop, projector and screen from EHDC on a free lease, as well as some training in order to be able to use it. In addition, Daryl Phillips will be giving an update on the status of e-planning to the EHAPTC meeting next Wednesday which will be attended by Mr. Slaughter, Mr. Jones and Mrs Gale. 4.4 Planning Policy. The assistant clerk had received an e-mail from Binsted PC suggesting that Grayshott might like to put their planning policy request as a resolution to the HALC Conference this year. Mr Slaughter had consulted Mr Fudge on this issue and it was decided to decline this suggestion and wait until responses had been received from other local parish councils before deciding the next course of action. The assistant clerk had so far received one reply to the letter she had sent to other local parishes. The reply was from Bentley Parish Council and gave full support to Grayshott’s endeavour. Applications in hand 5.1 50904 Proposal: TWO STOREY AND SINGLE STOREY EXTENSIONS TO SIDE. DETACHED GARAGE WITH WALL AND GATE TO MAIN DWELLING. CONSERVATORY/ORANGERY TO REAR Site Address: Kingswood Lodge, 47 Kingswood Firs, Grayshott, Hindhead, GU26 6ES Site visited by Mr. Murphy and Mrs. Myers. NO OBJECTION 6. Recent Decisions 23167/012 INFILL EXTENSION TO FRONT OF RETAIL UNIT - (ALTERNATIVE SCHEME) Grove House, Headley Road, Grayshott, Hindhead, GU26 6LE. NOTICE OF REFUSAL 28212/010 ONE DETACHED DWELLING AND TWO SEMI-DETACHED DWELLINGS (THREE TOTAL) WITH ASSOCIATED PARKING AND ACCESS FOLLOWING DEMOLITION OF CLINIC (REVISED SCHEME TO 28212/009) Grayshott Clinic, School Road, Grayshott, Hindhead, GU26 6LR NOTICE OF PERMISION 28612/004 TWO STOREY EXTENSION COMPRISING OF A GARAGE AND ADDITIONAL BEDROOM AND REPLACEMENT CONSERVATORY FOLLOWING DEMOLITION OF CONSERVATORY 5 Beech Hanger End, Grayshott, Hindhead, GU26 6LP NOTICE OF PERMISSION. 51001/TPO PRUNE FIVE OAK TREES The Kings Peace, Crossways Road, Grayshott, Hindhead, GU26 6HS. NO OBJECTION 30876/006 DISPLAY OF EXTERNALLY ILLUMINATED POLE MOUNTED AND THREE WALL MOUNTED SIGNS Fox & Pelican, Headley Road, Grayshott, Hindhead, GU26 6LG NOTICE OF PERMISSION. Mrs. Gale had noted the erection of a pair of large wooden gates at a property opposite Visual Assets along Headley Road. Councillors were asked to go and look at the gates to determine whether it is felt they should be subject to planning consent. 8. Correspondence 8.1 Minutes of North Planning Committee May. NOTED. 8.2 Review of Sub-regional allocation of Primary Land Won Aggregates. NOTED. 8.3 Surrey Minerals Plan Preferred Options – errata to appendices. NOTED. 8.4 Copy of Letter to Mr. Herrett from the Planning Reform Team regarding the reform of the planning system. NOTED 8.5 EHDC Core Strategy. Acknowledgment of submission. NOTED. 8.6 Copy of submission made on the Planning Portal Consultation. NOTED 8.7 EHDC. Acknowledgment of TPO objection (EH793). NOTED – send copy to Cllr Cowper. 8.8 Planning for Parish Councils. To be circulated to councillors. 10. Date of next meeting – Thursday 3rd July 2008. The meeting closed at 8:17pm Signed ………………………………………. Date …………………………………….
7. Village Planning Matters