Minutes of a meeting of the Planning and Conservation Committee held on PRESENT: Mr. C Jones (Chairman), Mrs. J Gale, Mr S Georgii, Mr. C Slaughter, Mr. S Herrett, Mr. C Thompson, the Assistant Clerk Mrs. L Coney and 14 members of the public. 1. Apologies – Received from Mrs. Myers and Mr. Murphy. 2. Declarations of Interest – None received. 3. Minutes of meeting held 4. Matters Arising 4.1 E-Planning Update. Mrs Gale and Mr. Jones attended a planning meeting at Headley Parish Council on Monday to see how their e-planning works. All applications had been downloaded to computer and then viewed via a projector and screen. It did appear that most councillors were viewing the applications on the night for the first time as they had not viewed or downloaded them from the web in advance. Mrs. Gale felt that looking at the plans up on the screen was certainly easier than looking at them on the table and they had a useful wireless mouse which also worked as a pointer. It was clear that a lot of work had gone on before the meeting to download all the applications and prepare them ready to be viewed. The outcome was very professional but did require a lot of work in advance. Mr. Thompson asked if the assistant clerk was happy with this system now she had seen it in action. She replied yes, although a brief lesson in loading up the projector may be required. As EHDC is encouraging parish councils to make grant applications for equipment it was decided to recommend to GPC that the Parish Council apply for a grant for a projector and screen. 4.2 8 Beech Hanger End. There had been no update from EHDC except to say that representations had been made regarding the removal of the hedge. The landscaping application did however state that hedges would be retained “where possible” so whether they will pursue the contractors on this matter is unsure. 4.3 Grayshott Surgery. As a result of a notice read by Mrs Gale, it became apparent that the surgery had already made a planning application to 4.4 Co-Op. Mr. Thompson reported that he had spoken with the Area Manager today. He said that work on the rotten windows was imminent. The Parish Council has written to EHDC compliance, as it is unclear whether they had permission to enclose the porch at the front. Bill Young will investigate upon his return. The Co-Op has now enclosed the rear, the paper bin on the square has also gone but the Area Manager was still not aware of the square licence, which was out of date, so a reminder letter is required. Mrs. Gale had taken photographs of the new window display signage, which is not in keeping with the village and may require permission, as it is a form of advertising. Assistant Clerk to write to Bill Young to ask him to look at this when he investigates the porch. The meeting adjourned at 5. Applications in hand 5.1 32473/003 Proposal: NEW ATTACHED DWELLING FOLLOWING PART DEMOLITION Site Address: Fitz Folly, The Avenue, Grayshott, Site visited by Jan Gale & Steve Georgii OBJECTION with comments. Overbearing, overdevelopment of the site, imposing on the neighbouring property. On conclusion of item 5.1 9 members of the public left the meeting. The meeting adjourned at 5.2 50746 Proposal: GARAGE AND HARDSTANDING TO FRONT AND NEW ACCESS. ALTERATIONS/REFURBISHMENT TO CONSERVATORY Site Address: 2 Rockdale House, Site visited by Clive Slaughter. NO OBJECTION with comments. The Parish Council requests the reinstatement of the hedging and mature trees upon completion. Additional comment - there may be access issues as it is a privately owned drive. On completion of Item 5.2 the remaining members of the public left the meeting. 5.3 35512/001 Proposal: RETENTION OF ENTRANCE GATES AND WALL TO FRONT Site Address: Site visited by Steve Georgii & Jan Gale. NO OBJECTION 5.4 34433/001 Proposal: SINGLE STOREY EXTENSION TO NORTH AND GARDEN ROOM TO SOUTH Site Address: Chippings, Site visited by Jan Gale. NO OBJECTION 5.5 38367/002 Proposal: CREATION OF SECOND ACCESS TO HAMMER FIRS AND UPGRADE OF ORIGINAL ACCESS Site Address: Hammer Firs, Site visited by Chris Jones. NO OBJECTION 5.6 50925 Proposal: DWELLING WITH DETACHED GARAGE, NEW ACCESS AFTER CLOSURE OF CURRENT ACCESS, FOLLOWING DEMOLITION OF DWELLING Site Address: Four Winds, 17 Ste visited by Jan Gale and Steve Georgii. NO OBJECTION 5.7 50924 Proposal: CONSERVATORY TO SIDE Site Address: Southerly, Site visited by Chris Jones NO OBJECTION 5.8 TPO (EH765) Proposal: TPO – One English Oak Site Address: Land South West of Birnham Oak. 6. Recent Decisions 6.1 38653/004/FUL. INCREASE IN ROOF HEIGHT OF GARAGE TO FORM FIRST FLOOR AND SINGLE STOREY SIDE LINK EXTENSION TO HOUSE Stable Yard, Headley Road, Grayshott, Hindhead, GU26 6DL NOTICE OF PERMISSION 6.2 28766/005/FUL. CHANGE OF USE OF FIRST FLOOR OFFICE (B1) TO RESIDENTIAL USE (C3) (AMENDED PROPOSAL) Stewart House, 6.3 29123/005 TWO INTERNALLY ILLUMINATED FASCIA SIGNS AND ONE PROJECTING SIGN Co-op Foodstore, The Assistant Clerk informed councillors that the consultation period for this document had been extended to the 5th May. In view of that it was decided to allocate a section of the document to each councillor to read through and draft answers to the questions. These will then be presented at the next planning meeting in April for agreement and submission to EHDC. Councillors were allocated the following sections: Mr. Jones – Introduction and Making Things Happen Mrs. Gale – Housing and Where Should Development Go? Mr. Thompson – Economy Mr. Georgii – Whitehill and Bordon Mr. Slaughter – Healthy Living Mr. Murphy – Transport Mr. Herrett – Environment. It was agreed to add the Square to the liquor licence when the renewal application is submitted. Mr. Slaughter to complete and return. It was noted that the repairs to the roof tiles at Stewart House were not in keeping with the rest of the roof. Mr. Slaughter will speak to the owners. It was also noted that some of the windows in properties in Jubilee and Victoria Terrace were no longer uniform although this was specifically noted in the VDS. The assistant clerk was asked to write to EHDC to request that they write to householders in the conservation area reminding them that any alterations to the exterior of their properties must conform to planning law. Mrs. Gale requested that planning site visits be organised throughout the month not just all in one go as she had four to undertake last Friday. 8. Correspondence 8.1 E-mail from Mr. Fudge to Mr Jones and Mrs. Gale regarding the weight given by EHDC to planning objections submitted by the Parish Council. Mr. Jones will reply to Mr. Fudge requesting details of the district councils that do give more weight to parish council responses. The matter will be referred to P & R to explore further. Mr. Jones will also discuss with Cllr Cowper. 8.2 E-mail from EHDC regarding the enforcement case at 2 Fircroft, The Avenue which is now closed. NOTED. 8.3 Copy of an article in Clerk and Councils Direct noting the new “Grayshott” signs. NOTED 8.4 Various e-mails regarding the hedge at 8 Beech Hanger End. NOTED 8.5 EHDC press release for 8 Beech Hanger End. NOTED. 8.6 Copy of an objection letter to the Birnham Oak application (Mr. & Mrs. Wright) NOTED. 8.7 EHDC Agenda for North Planning Committee February. NOTED 8.8 Copy of an objection letter to the Birnham Oak application (Mr & Mrs Gouger). NOTED. 8.9 HCC Letter regarding proposed changes to submission procedure for planning applications. NOTED 8.10 Letter from Elizabeth Fitzroy Support regarding the delay to the development at DONEC. NOTED. 8.11 HCC Planning Hampshire’s Future Winter 2008 newsletter. NOTED. 8.12 Article in Local Council Review on planning in the South East. NOTED. 9. Date of next meeting – The meeting closed at Signed ………………………………………. Date …………………………………….
7. Local Development Framework – Core Strategy.
8. Village Planning Matters