Held in the Council Office, Grayshott Village Hall On Present: Mr C. Thompson, Mr C. Slaughter, Mr I. Robinson, Mr R Fudge, Mr C. Jones, Mrs J. Gale plus the Clerk, Mrs L. Pennick and Mr William Lanham New from Rezurgence 1 Apologies – None 2 Declaration of Interests – None. 3 Minutes of Meeting held on 4 Matters Arising 4.1 – Item 12.1 There has been no response from 4.2 – Item 10.5 The question relating to the premises licence regarding all open spaces needs to be progressed. 4.3 – Councillors information on Grayshott.com - Mrs Gale reported that she had received an enquiry about Grayshott from a member of the public living in 5. Rezurgence C.I.F. Application - the meeting was adjourned to hear a presentation by Mr William Lanham-New regarding funding requested by Rezurgence, a Christian based extreme sports organisation, which is a registered charity, in respect of their proposed Workbench Youth Project. The meeting re-convened. In response to queries from Councillors, Mr Lanham-New advised that the project will be piloted in Headley Down, 6. Budget A letter had been received from Mr Peter Harrison requesting funding for Grayshott Concerts. This should be taken to the Full Council meeting in January but born in mind when discussing the 2008/09 budget. A draft budget was presented to Councillors. Where possible, actual forecast figures had been used, but in the absence of these, an increase of 2.1% on 2007/08, based on the current RPI , had been used. Salary increases were round figures based on a 3.7% increase. S.137 expenditure was increased to £25. GVHMC had requested a substantial increase in office rent which GPC hope to go some way to meeting over a period of time, bearing in mind the benefits in kind provided by the Clerk’s involvement in placing orders on behalf of the GVHMC and the consequential savings thereon. The cost of repairs to the fencing at the skate park were considered and views were sought on any possible increases to Village Asset funds. A £1,000 increase was proposed by Mr Slaughter, seconded by Mr Jones and agreed. The cost of lighting the War Memorial and providing 2 additional street lights was also considered for 2008/09. This raised the question of “green” issues and it was suggested that EHDC be approached to ascertain their policy on lighting in this respect. It was proposed by Mr Jones and seconded by Mr Slaughter that contingency funds be increased by £2,000 for lighting provisions but the environmental issues connected with these projects would be taken to the Parish Assembly for public consultation. Agreed. With the above increases, the precept would rise to £61,000 for 2008/09, an approximate increase of 5%. This would be given further consideration and a final decision reached at the meeting of the Full Council in January 2008. 7. Parish Council Policy Matters 7.1 Committee meetings and 2008 Calendar – Mr Robinson proposed that the current system of committee meetings should be amalgamated with full council meetings so that matters did not need to be referred from one meeting to another. This would cut down on administrative time and delays in the decision making process. Councillors felt that agendas wopuld be overloaded and not enough time given for consideration. There was not felt to be a need to change the current process. The calendar of meetings was noted. The clerk was asked to note that the Meeting of Full Council on 12the May 2007 was also the AGM. The Parish Council office would be closed to the public on 25.12.07, 27.12.07 and 1.1.08. As the meeting was likely to continue past 8 Council Office Letting Agreement Mr Slaughter and Mr Thompson would be meeting with Mr Stephen Penny, Chairman of GVHMC to discuss the proposed new agreement. Councillors agreed with the proposal that any meetings held by external organisations with which Councillors are involved, by way of their position as a GPC representative, should not be charged for separately by GVHMC. 9 Correspondence A letter from Mr Peter Harrison of Grayshott Concerts – see 6 above 10 Date of Next Meeting – the next meeting will be held on The meeting closed at Signed: ……………………………………….. Date: …………………………………………..
